Academic progress is the standard by which progress toward a degree is measured in terms of quality (GPA) and quantity (number of credits earned towards graduation). Quantity is measured both in terms of total number of years needed to complete the program as well as required minimum annual and/or per semester credits completed.
Note: a passing grade of D- or higher is required for undergraduate students and C or higher for graduate students in order for credits to be considered completed.
All students are responsible for keeping track of their academic progress and should know which credits they have earned, and what they still need to earn to meet graduation requirements. Students with questions about their academic progress should contact their advisor or chair/program director for clarification.
Sixty credits (60) are required to earn an AFA degree (or 66 credits, if matriculated prior to fall 2012). Though students are free to pursue an Associate’s degree full-time (12–18 credits per term), the program caters primarily to part-time students. Students must complete at least 11 credits per year and the entire program in six years or less.
One hundred–twenty (120) credits are required to earn a BA or BFA degree for students. Students following 2008-2009 academic plan or prior require 126 credits to earn their degree. BFA students are required to maintain full-time status (excluding summer). The minimum full-time load for bachelor’s students is 12 credits per semester and the completion of at least 21 credits per year.” Audited and non-credit classes do not count toward the minimum full-time academic load. The maximum full-time load is 18 credits per semester. Bachelor’s students must have written permission from the dean of enrollment to register for fewer than 12 credits or more than 18 credits per semester. Students exceeding 18 credits will incur additional tuition costs. Part-time enrollment may be permitted in a student’s final semester when nearly all required credits have been completed. BA students have the option to register part-time throughout their enrollment (excluding international students with an F-1 visa).
Students are encouraged to meet with the director of financial aid to discuss award adjustments resulting from a reduced academic load prior to schedule adjustments.
Undergraduate students may petition the Academic Review Committee in cases where extenuating circumstances prevent completion of the program within the time limits and/or benchmark credits per annum as stated above. Students should request a leave of absence prior to the semester(s) of planned academic inaction.
Graduate students must be enrolled in at least nine credits each semester, excluding summer semesters, to be considered full-time. International students holding an F-1 visa must be full-time each semester, excluding summer semesters. Part-time graduate students must be enrolled in at least six credits each semester, excluding summer semesters. Audited and non-credit classes do not count towards the minimum academic load. Graduate students must have written permission from the dean of graduate studies or the dean of enrollment to register for less than six credits per semester. Permitted enrollment under six credits may occur in a student’s final semester when nearly all required credits have been completed.
Additionally, academic progress at the graduate level is assessed through a comprehensive coursework review with the chair or program director during the semester in which all academic requirements are completed. Students are deemed degree candidates following successful reviews and written notifications by each program, and will be cleared to finish remaining internships, theses, comprehensive examinations, and any additional non-residential requirements.
Full-time enrollment each term (excluding summer) is required for the MAT degree. After one academic year, a student in good standing may request a one-semester or long-term reduction to part-time status, in close continuing consultation with the program director.
Students take at least one course in fall and spring terms, but usually no more than six credits in those semesters. A typical schedule equals approximately four to five courses per full year in Education, Studio and other art courses, combined. Summer study is strongly recommended for coherency of experience in the program, and students may take nine credits or more over two summer semesters.
Full-time enrollment each term (excluding summer) is required for the degree. It may be necessary to complete an internship during the summer.
Full-time enrollment is optional, but part-time graduate students must be enrolled in at least six credits each semester, excluding summer. Audited and non-credit classes do not count towards the minimum academic load. Graduate students must have written permission from the director of academic advising, the dean of students, dean of enrollment, or the provost to register for fewer than six credits per semester. Permitted enrollment under six credits may occur in a student’s final semester when nearly all required credits have been completed.
The standard timeline for completing degree requirements varies according to the specific degree and program as detailed below. In all cases, including interruptions in study, the maximum time limit for completing graduate degree requirements is 10 years from time of matriculation at the Corcoran. Students should request a leave of absence prior to the semester(s) of planned academic inaction.
Students may petition the Academic Review Committee in cases where extenuating circumstances prevent completion of the program within the time limits and/or benchmark credits per annum as stated below. Academic load requirements impact eligibility for financial aid, which is governed by separate, external minimums. Students are encouraged to meet with the director of financial aid to discuss any adjustments that may result from a reduced academic load prior to schedule adjustments. Graduate students should note that fellowships require full-time enrollment (nine or more credits), except for the Master of Art Education degree, with approval.
Students must complete at least 11 credits per year and the entire program in six years or less.
For continuously enrolled bachelor’s students, the program should be completed within six years.
For continuously enrolled graduate students, the maximum time limit for completing degree requirements is four years, except for the MA in Art Education, which is six years. Additional annual credit earning minimums as detailed below:
60 credits in four years, with a minimum 15 credits per year, extension for thesis with permission of the program director
60 credits in four years; with a minimum 15 credits per year
48 credits in four years; with a minimum 12 credits per year, extension for thesis with permission of the program director
48 credits in four years; with a minimum 12 credits per year
33 credits in six years; with a minimum 5.5 credits per year
48 credits in four years; with a minimum of 12 credits per year
Undergraduate students in the AFA and BFA programs considering a change of major (from interior design to fine art, for example, or from one design major to another) should discuss their intentions with their advisor and with the current and prospective department chairs/program directors. Students should consider their options carefully since changing majors will likely require additional coursework and may delay graduation due to the sequencing of required major studio requirements. Declaration/Change of Undergraduate Major forms are available online at www.corcoran.edu, or in the Office of the Registrar, and should be signed by the student, the student’s advisor, and the department chairs/program directors of both the student’s current major and prospective major. Forms must be submitted to the Office of the Registrar in order for the change to be finalized.
Any change of degree program (from AFA to BFA, or from MA Interior Design to MA Exhibition Design, for example) requires admission through the Office of Admissions, including a review of transcript. Students should contact their advisor for assistance in applying to pursue a new degree program.
The BFA/MAT program is designed so that students receive both degrees after completing all requirements in their fifth year. Students in the BFA/MAT combined program who decide not to complete the MAT portion of the degree may petition to receive a BFA degree once all requirements for that degree have been completed. The dean of enrollment and dean of undergraduate studies will jointly review such requests, which should be made the semester before a student expects to graduate, and will provide a written recommendation to the provost who will provide a written decision in response.
The studio departments in the BFA program conduct annual reviews of upper-level students’ work to individually assess each student’s progress through the curriculum. (Other programs, including graduate programs, may conduct similar reviews at their own option.) Each department sets its own process and schedule for these reviews, which are required of BFA students but not connected to any credit-bearing class. Departmental reviews do not preempt attendance in scheduled classes, so individual sessions should be scheduled for times when students are free to attend.
Reviews allow the faculty of a department to consider a student’s work as a whole and to make judgments about the student’s technical facility, conceptual understandings, and overall direction relative to the learning goals of the department. Students receive both oral and written feedback to prepare them for entering the next stage of the curriculum.
Successful completion of the review is a pre-requisite for starting the next year’s coursework or for proceeding with thesis. Students who are deemed to have not made sufficient progress will receive recommendations for remediating any shortcomings, which may include additional coursework, an independent study, or a leave of absence. Department chairs will meet with any student receiving such recommendations to arrive at a mutually agreeable course of action.
Students who are Studying Away, On Mobility, or on a Leave Of Absence when their departmental reviews take place should arrange with their chair to be reviewed prior to the start of the next semester.
Class participation is an important requirement in both studio and academic courses, and students are expected to attend all class sessions and course-related activities of each course for which they are registered. More than two unexcused absences within a given class (one during the summer term), or 20 percent of the semester, are grounds for automatic failure of the course.
Faculty may establish their own attendance policies as long as they are clearly stated in the course syllabus, and they may count attendance and promptness as factors in grading. Faculty-generated attendance policies may not be less than the college policy.
Students who intentionally stop attending a course must either (1) officially Drop the course by the Drop deadline by filing a signed Add/Drop form with the Registrar’s Office, or (2) after the Drop deadline has passed, request a course Withdrawal by the Withdrawal deadline by using the same Add/Drop form. Dropped courses do not appear on transcripts, but Withdrawals do. Failure to officially Drop or Withdraw from a course before the end of the first ten weeks of classes will lead to a grade of F being recorded. (Please see current Academic Calendar for specific dates. Summer terms have different schedules and deadlines.)
Students may not attend any class for which they are not officially registered.
In exceptional circumstances, the dean of students, in coordination with the chair or program director, may approve emergency absences for medical or other legitimate reasons. In such cases, students are required to provide medical or other supporting documentation. Students should first notify their faculty about their intended absence (unless the absence is a result of an emergency) and then provide documentation to the dean of students immediately upon their return. Once proper documentation is received, the Office of Student Affairs will notify the instructor of the approved excused absence.
Although students may receive an excused absence, they are not relieved of the obligation to master materials presented during the class and must fulfill all course assignments. Faculty may provide alternative assignments to make up for work missed. In such cases, the excused absence will not be counted as a part of the allowable absences under Attendance Policy above, nor will faculty factor the absence into final grading.
Absences due to religious holidays must be pre-approved by the instructor no later than the class prior to the absence (see Student Accommodations and Resources for further instructions). Students should fill out a Request for Accommodation form and give the form to their faculty. Faculty will sign and send the form to the Office of Student Affairs. The same requirements and procedures as for excused absences, discussed above, apply.
Academic credit is determined by semester credit hours, which are defined by the U.S. Department of Education and the Middle States Commission on Higher Education. (A credit hour by definition is 50 minutes long; a clock hour is 60 minutes long.) Credit applies to two types of courses: studio classes centered on student creative activity, and academic classes involving lectures or seminars in art history and the arts and humanities.
In studio classes a semester credit hour represents at minimum three hours of student work per week for 15 weeks. As a rule, a three-credit studio course consists of 4.5 hours of class time and 4.5 hours of studio time outside of class per week. In academic classes, a semester credit hour represents at minimum one credit hour of class time and two hours of additional study for 15 weeks; a three-credit course typically meets for 2 hours 45 minutes a week for 15 weeks. Additional study outside of academic classes includes but is not limited to reading, writing, and attending exhibitions and lectures, as required. Seminars given in the studio departments follow the semester credit hour definition of academic classes.
For study-away courses and those involving travel, class time is often supplemented by cultural experiences such as visits to museums and architectural sites. A semester credit hour in these cases is counted as 30 clock hours of instruction and supervised experiences in the presence of a faculty member. A three-credit course for study away thus requires a minimum of 90 hours of study and cultural experiences.
Course substitutions are available to students who need to either take a class outside of the Corcoran College of Art + Design as transfer credit to make up a requirement or to take a substitute course within the College in place of a requirement. In all cases, approval is needed from the student’s academic advisor and the chair or program director, or the dean of students, or the director of academic advising and the signed course substitution form must be recorded with the Office of the Registrar before the student may take the substitute class. Course substitution approvals are revoked if the student does not complete the approved coursework within the specified semester.
If a class is taken at another institution (outside of the Consortium of Universities of the Washington Metropolitan Area) the student must make arrangements with the visited institution to have an official transcript mailed directly to the Office of the Registrar immediately after the coursework is completed and graded. Credits cannot be evaluated for transfer until an official transcript is received. A satisfactory grade must be earned for a course to be accepted for transfer credit (B or better for graduate students and C or better for undergraduate students). Graduate students may transfer only graduate level courses. See section on Transfer Credit Evaluation for additional details.
If the substitute course is taken at another participating Consortium institution, a separate cross-registration process is required. See the section regarding the Consortium for a list of participating institutions, eligibility requirements, policies, and registration procedure.
Permission to take a course elsewhere will not be approved for a course that the student has attempted at the Corcoran and earned an unsatisfactory grade. Because graduate courses are generally specialized, students should not assume that courses at another institution will cover the same material as at the Corcoran, even when descriptions are similar.
Students may receive transfer credit for courses taken at another institution or at the Corcoran prior to matriculation, under certain proscribed conditions. Transfer credit evaluations for courses taken prior to matriculation, including work completed at the Corcoran, are completed by the Office of Admissions in consultation with chairs or program directors if needed. Granting of transfer credit is at the ultimate discretion of the Dean of Enrollment. Petitions to change the decisions of the Office of Admissions should be directed to the Dean of Enrollment.
Courses taken after matriculation but outside the Corcoran must be approved in advance by the student’s departmental chair or program director. This includes participation in mobility programs, study away programs, and individual courses completed at other institutions. Cross-registration in Consortium institutions follow a distinct set of policies (see “Educational Partnerships and Programs” section of the Student Handbook for details). Credit is awarded once an official academic transcript is received or, in the case of Corcoran-sponsored courses, when grades are recorded.
Courses for which transfer credit is sought must meet the level of quality of coursework given at the Corcoran and be germane to the college’s curricular requirements or electives. Only courses for which a grade of “C” or better was earned are considered.
Courses evaluated for transfer from other college and universities, as well as Advanced Placement Tests and International Baccalaureate Exams, are converted to semester hours in accordance with the credit-hour minimum standards outlined elsewhere. Receipt of a satisfactory transcript from a collegiate institution accredited by an agency or association recognized by the U.S. Secretary of Education, or its overseas equivalent, is necessary for all transfers of credit, and all such courses must have been taken within ten years of the transfer-credit request.
Credit for coursework done at the Corcoran under the auspices of one program may be applied to another program at the Corcoran provided it meets the requirements of the second program and has not been used in attaining a prior degree at the same or higher level.
For associate’s degree students, a maximum of 30 credits of transfer coursework can be considered towards degree requirements.
Bachelor’s degree students may transfer up to 72 credits from prior coursework completed at other institutions. Of those credits, undergraduate students may not transfer more than nine from outside the Corcoran after matriculation, unless authorized by the department chair or dean. In addition, all minimum residency requirements must be met (see section on graduation requirements for more information).
For graduate students, a maximum of nine credits of transfer coursework can be considered towards degree requirements. Of these nine potential transfer credits, no more than six credits can be taken after Corcoran matriculation unless authorized by the program director. In addition, all minimum residency requirements must be met (see section on graduation requirements for more information).
Students must be actively enrolled at the Corcoran with good academic and financial standing during their final semester of their degree programs, in order for a degree to be conferred. All coursework must be completed, even if the coursework is not applicable to a given degree, and a successful thesis accepted by the student’s department or program. Students will not receive their diploma until all degree requirements are met and a thesis completed and accepted. (Please see Diplomas section for information on receiving your diploma.).
Application for Degree forms are available online and must be submitted prior to the start of a student’s final semester of enrollment, e.g., in the fall semester for a spring graduation. Forms should indicate the term in which the student anticipates completion of all academic requirements. A graduation fee is required ($150 for undergraduate and $195 for graduate students). The application and fee will be valid for one year (three semesters, including summer). If academic requirements are not met within the allotted time, a graduation application must be resubmitted with fee. Upon receipt of the graduation application, a graduation audit is completed and a student’s status, including any missing coursework, is communicated to their departmental advisors. As noted in the Academic Progress section, students are ultimately responsible for the completion of all requirements, so it is strongly encouraged that they frequently refer to their planning sheet or online academic plan. If students have any questions about their progress they should contact their advisor or chair/program head.
If a student completes all academic requirements, but has not submitted an application for degree, they will be cleared for their degree; however, a hold will be placed on the student’s record until the paperwork and fees are submitted.
Official academic transcripts and diplomas will not be released until all outstanding bills and charges are paid in full.
Students retaining a balance post-graduation may be referred to an outside collections agency (see Outside Collections Agency policy).
Associate’s students must complete all academic degree requirements, earn at least 36 Corcoran credits after matriculation, satisfy all outstanding bills, charges, and accounts, and have a cumulative GPA of 2.0 or higher.
Bachelor’s students must complete all academic degree requirements, earn at least 48 Corcoran credits after matriculation, satisfy all outstanding bills, charges, and accounts, and have a cumulative GPA of 2.0 or higher. Students who follow a 2009-2010 academic plan or after must also have a 2.5 cumulative major GPA. Bachelor’s students with a cumulative GPA of 3.5 or greater upon the completion of their degree will earn a notation of honors on their transcript.
Students enrolled in the Bachelor of Fine Arts degree program in Fine Arts have the option of pursuing a concentration, which requires 18 credits of coursework in a specific studio area. Students may declare a concentration in Ceramics, Digital Media, Painting and Drawing, Printmaking, or Sculpture by submitting a Declaration of Academic Program form to the Office of the Registrar that has been signed by the fine art department chair. Forms should be submitted no later than the sophomore year, so that students may be advised appropriately. Concentrations cannot be retroactively applied upon completion of degree. Concentrations are noted on the student’s transcript but not on the diploma. All coursework applied to the concentration must be completed with a grade of C or higher.
All graduate students completing a written thesis must provide an electronic copy to the College Library; graduate students completing a written thesis must submit the accepted thesis to UMI Dissertation Publishing via the Library’s website, www.corcoran.edu/library, and must provide two copies of the completed thesis to the department head or chair on cd or flash drive according to departmental thesis requirements.
Students must complete all academic degree requirements; successfully defend and submit a signed final copy of their thesis, earn at least 39 Exhibition Design or 51 Interior Design credits in residence at the Corcoran, satisfy all outstanding bills, charges, and accounts, including library items and fees, and have a minimum cumulative GPA of 3.0
Students must complete all academic degree requirements; submit a signed final copy of their thesis, earn at least 51 (MAT) or 41 (MAAE) credits in residence at the Corcoran, satisfy all outstanding bills, charges, and accounts, including library items and fees, and have a minimum cumulative GPA of 3.0. Thesis and internships may not need to be completed in the Washington, D.C. area, but students must be regularly enrolled at the Corcoran and under its active academic supervision for these requirements, even if granted approval to complete them elsewhere. All degree requirements must be completed within one year of the original expected date of graduation. Students must be actively enrolled for credit during their final semester, either in residence or in an approved program. Special permission requests to study outside of the Corcoran during a final semester must be supported by the chair or program director and approved by the dean of students prior to registration. Students who have completed all courses and fulfilled all credit requirements, but who are still completing specific tasks such as a thesis, must register for maintaining status. Students can contact their program director or academic advisor for more information on maintaining status and fulfilling academic requirements during the assigned period of pre-registration.
Students must complete all academic and studio requirements. Those Art and the Book students who have a studio focus will need to submit and successfully defend a full, cohesive body of work. This will include a final copy of the written thesis. Students with an academic focus will need to submit and successfully defend an extensive written thesis in its final culmination. Art and the Book graduate students must have a earned at least 39 credits in residence at the Corcoran, satisfy all outstanding bills, charges, and accounts, including library items and fees, and have a minimum GPA of 3.0.
Students must complete all academic degree requirements; submit a signed final copy of their thesis, earn at least 39 credits in residence at the Corcoran, satisfy all outstanding bills, charges, and accounts, including library items and fees, and have a minimum cumulative GPA of 3.0.
Graduate programs do not have honors notations.
All programs of the Corcoran College of Art + Design require students to complete a thesis and to have their thesis accepted by their department or program as satisfactory prior to receiving their degree. Theses may be in the form of a written academic research paper, a coherent body of creative work in a field of art, design (including creative writing), or a combination therof. Each degree program determines its own criteria for what constitutes a satisfactory thesis; thesis coursework allows students and faculty to assess whether the thesis paper or project is meeting appropriate benchmarks prior to its submission.
AFA students following academic plans prior to 2012-2013 are exempt from the thesis requirement.
The Corcoran College of Art + Design publicly conveys degrees once a year at a commencement ceremony in the spring. To participate, students must meet the requirements for graduation, as detailed above, and have submitted a graduation application to the Office of theRegistrar in the fall. A graduation audit is performed by theOffice of the Registrar after the graduation application is received. Final approval to walk in commencement is made once final grades have been received by the Registrar’s Office and the thesis work has been accepted as satisfactory.
Undergraduate students with six credits or less needed to fulfill their degree requirements should seek the support of their department chair and advisor to petition the provost for participation in the commencement ceremony. In addition, students with due balances may petition the provost to walk at graduation.
Participation in the commencement ceremony is distinct from receipt of an academic degree, and a degree is conferred only upon successful completion of all requirements.
Semester GPAs are computed at the close of each semester by multiplying the number of credits per course by the quality points associated with the student’s earned letter grade, adding the total quality points, and dividing that sum by the total number of credits attempted. Cumulative GPAs are computed by applying the above formula to all coursework for which the student has enrolled for credit at the Corcoran. Credits transferred from other colleges and universities are not included in the cumulative GPA unless they were earned through an approved course of study in the AICAD Mobility Program and/or the Consortium of Universities of the Washington Metropolitan Area. No credit above 4.0 is given.
|Undergraduate Letter Quality Grade Descriptions|
|A-||3.7||Very High Quality Work|
|B+||3.3||Significantly Above Average Achievement|
|B||3.0||Well Above Average Achievement|
|B-||2.7||Slightly Above Average Achievement|
|C+||2.3||Above Average Achievement|
|C-||1.7||Slightly Below Average Work*|
|D+||1.3||Well Below Average Work*|
|D||1.0||Significantly Below Average Work*|
|F||0.0||Failure, No credit*|
|GNR||N/A||Grade Not Reported|
|IP||N/A||In Progress, In Good Standing|
|P||N/A||Pass (Equivalent To C Or Higher For Undergraduates)|
*Failing grades are assigned when the student has not fulfilled the appropriate requirements for a course, (e.g. missing work, excessive absences, missed exams and critiques) and neglecting to withdraw or request an incomplete by the deadlines. Grading policies may differ for each instructor (see section on Attendance Policy), so students should review each course syllabus and make sure they understand the requirements for each class. Students who are following a 2008-2009 or prior academic plan and receive grades of C-, D+, D, or D- in required Core classes, may either have to repeat the course or complete an appropriate equivalent course as determined by the chair or program director regardless of their semester GPA. Due to the cycle of Core courses, students may have to wait up to one year before necessary Core courses will be offered again. Students who are following a 2009-2010 academic plan or after must maintain a minimum semester and cumulative GPA of at least 2.0.
|Graduate Letter Quality Grade Descriptions|
|B+||3.3||Passing With Demonstrated Strengths|
|F||0.0||Failure, Dismissal If Recurrent|
|GNR||N/A||Grade Not Reported|
|IP||N/A||In Progress, In Good Standing|
Pass (Equivalent To B Or Higher For Graduate Students)
*Graduate students are advised that while B-, C+, and C grades are passing grades for a course, failure to earn higher than a 3.0 semester or cumulative GPA based on graduate level coursework (including those undergraduate courses which apply to the Art Education art elective requirement) will result in academic probation. In addition, graduate students must maintain at least a 3.0 cumulative GPA to be eligible for graduation.
A notation of GNR on a transcript indicates that the instructor has failed to submit a grade by the deadline. After 30 days, if attempts to secure a grade from the instructor are unsuccessful, the GNR is replaced with an F. Grades that default to F may have retroactive impact on a student’s academic standing. GNR grades are not calculated into student’s GPAs until replaced by a letter grade.
An incomplete grade is a temporary deferral of a final grade pending the make-up of a small amount of coursework. Incomplete grades may be requested only under extraordinary circumstances when coursework completion is unavoidably and justifiably delayed. Students can only request an Incomplete when 80 percent of their coursework has already been satisfied. Faculty can refuse requests for incomplete grades if the reasons provided are deemed insufficient. Instructors must hand in forms requesting incomplete grades to the Office of the Registrar when final grades are submitted. Incomplete grades are not calculated into students’ GPAs until replaced by a final letter grade.
An incomplete grade automatically becomes an F if the Office of the Registrar does not receive a signed change of grade form or notification of extension from the instructor within the pre-approved deadline. All change of grade forms must be signed by the dean of enrollment or associate dean of undergraduate studies.
Incompletes are typically resolved within 30 days following the last day of class. Faculty members may set a shorter deadline or extend the deadline on a case by case basis, but no later than the last day of classes of the semester following the one in which the course was taught (including summer). Any extension beyond one semester requires approval of the dean of undergraduate studies for undergraduate courses, or the dean of enrollment for graduate courses.
An IP grade may be assigned as non-punitive for required courses that demand extended year-long or repeat enrollment such as Pro-Thesis, Thesis, FA7950/FA7951 MA/Art Education Studio Capstone, ED6900/ED6901 Art Education Studio Teaching, and ED6910/ED6911 Art Education Internship. In these cases, the IP will remain on the student’s record while the student is actively enrolled in courses or maintaining status at the Corcoran or until the IP is replaced by a grade or an incomplete.
The Corcoran does not dictate a percent grading scale. Instructors may determine the grading criteria and structure for their course based on assignments, attendance, or other criteria at their own discretion. The grade scale and criteria for a course must be included in the course syllabus which is provided to students at the beginning of the semester.
Undergraduate students will receive mid-term grades in all courses taken for credit. Mid-term grades will not become part of the permanent academic record and will not be factored into semester nor cumulative GPAs. They are simply indications of performance at the mid-point of the term. Mid-term grades are not eligible for requests for Incomplete or Change of Grade requests since they are not part of the student’s permanent record.
Graduate students receive mid-term grades at the discretion of the faculty.
Warnings are intended to make students aware of their unsatisfactory progress and do not appear on permanent academic records. Students receiving academic warnings must meet with their instructors to discuss ways to improve their grades to a satisfactory level. Students and instructors should sign the academic warning form following their discussion. Completed forms should be submitted to the Office of the Registrar. Students receiving two or more academic warnings will receive a letter informing them of a required meeting with the dean of students.
Undergraduate students whose work falls below the C grade level at any point during a semester will receive academic warnings that indicate unsatisfactory academic progress. Bachelor’s students who are following a 2009-2010 academic plan or after will be issued an Academic Warning if their cumulative major GPA falls below a 2.5.
Graduate students whose work falls below the B grade level at any point during a semester will receive academic warnings that indicate unsatisfactory academic progress.
Final course grades recorded by the Office of the Registrar can only be changed when computational or recording errors occur, or if the grades are successfully appealed (see section on Academic Review Committee). No additional work can be submitted to improve a grade after the final grade has been assigned. No grade can be lowered as a result of an appeal, whether successful or unsuccessful. Instructors are responsible for submitting change-of-grade forms to the Office of the Registrar no later than the last day of classes in the semester following the one during which the course was taken. Grade changes will not be considered until the instructor submits a change-of-grade form to the Office of the Registrar. All change of grade forms must be signed by the dean of enrollment or dean of undergraduate or graduate studies.
Associates students carrying a minimum of six credit hours and achieving a 3.5 semester GPA or greater are placed on the Dean’s List.
Bachelor's students with a minimum of 12 credit hours and achieving a semester GPA of 3.5 or greater are placed on the Dean’s List. Dean’s List achievements are noted on the transcript and become part of the student’s permanent academic record.
Graduate degree programs do not have Dean’s List notations.
There are four categories of undergraduate academic standing: good, probation, suspension, and dismissal.
Associate's students must maintain at least a 2.0 semester and cumulative GPA to maintain good academic standing.
Bachelor's students following a 2009-2010 academic plan or after must meet the following conditions to remain in good academic standing: maintain a minimum semester and cumulative GPA of 2.0, and make satisfactory academic progress towards their degree (see above). Students should note that a minimum cumulative GPA in the student’s major of 2.5 is required for graduation.
All other bachelor’s students must meet the following conditions to remain in good academic standing: maintain a minimum semester and cumulative GPA of 2.0 and must receive C or better in each required Core course.
Graduate students must maintain a minimum semester and cumulative GPA of 3.0 based on graduate level coursework and undergraduate courses which apply to the Art Education art elective requirement and be making satisfactory academic progress towards their degree (see above).
Associate's students who fail to receive at least a 2.0 semester or cumulative GPA will earn a notation of academic probation on the student’s transcript. Students placed on academic probation have two semesters to resolve their academic deficiency. To go off academic probation, students must successfully complete at least six credits toward their degree with a 2.0 cumulative GPA, and receive a grade of C or better in each class. Failure to meet these requirements within two semesters will be considered unsatisfactory academic progress, and will result in academic dismissal from the Associate’s degree program. Academic dismissal will also occur if the cumulative GPA falls below 1.0.
Bachelor's students following a 2009-2010 academic plan or after, failure to achieve at least a 2.0 cumulative and semester GPA will earn a notation of academic probation on the student's transcript. To be removed from academic probation, the student must attempt a minimum of 12 credits for the next fall or spring semester of enrollment (summer optional), and earn both a minimum 2.0 semester and cumulative GPA. Failure to meet these requirements within one semester for BFA students, or within two semesters for BA students, will be considered unsatisfactory academic progress, and will result in academic dismissal from the Bachelor’s degree program. Academic dismissal will also occur if the cumulative GPA falls below 1.0.
A minimum cumulative curriculum (or major) GPA of 2.5 is required for BFA graduation. Students who fall below this minimum will receive an Academic Warning. Students who receive an Academic Warning for major GPA are required to meet with their academic advisor to discuss strategies to improve their grades to a satisfactory level.
For all other bachelor’s students, failure to achieve at least a 2.0 cumulative and semester GPA, or failure to earn a grade of C or better in each required Core studio course will result in academic probation. Students placed on academic probation have one semester to resolve their academic deficiency. To be removed from academic probation, the student must attempt a minimum of 12 credits for the next fall or spring semester of enrollment (summer optional), earn at least a 2.0 for both semester and cumulative GPA’s, and earn a C or better in each required Core studio course. Failure to meet these requirements will be considered unsatisfactory academic progress, and will result in academic dismissal from the Bachelor’s degree program. Academic dismissal will also occur if the cumulative GPA falls below 1.0.
Graduate students who fail to achieve at least a 3.0 cumulative and semester GPA based on graduate level coursework and undergraduate courses which apply to the Art Education art elective requirement and/or earning two grades below B in graduate level coursework will earn a notation of academic probation on their transcript. Students placed on academic probation have one semester to resolve their academic deficiency. To be removed from academic probation, the student must attempt a minimum of six credits toward their degree and earn at least a 3.0 semester and cumulative GPA based on graduate level coursework and undergraduate courses which apply to the Art Education art elective requirement. Failure to meet these requirements will be considered unsatisfactory academic progress and will result in academic dismissal from the Master’s degree program.
Academic suspension may be applied for one or more terms as an alternative to dismissal. Typically this is considered for a student who has exhibited serious academic deficiencies, but who has also demonstrated the potential to eventually succeed. A student on suspension cannot take courses, but does not have to apply for re-admission to the Corcoran after the suspension is concluded. This decision is made by the Academic Review Committee in consultation with the student’s chair or program director. Course credits earned at other colleges and universities during the period of academic suspension from the Corcoran are not accepted for the Corcoran’s degree programs without expressed permission by the dean of undergraduate studies.
Graduate students are not eligible for suspension.
Associate's students earning a cumulative GPA less than 1.0 or failure to remove oneself from academic probation within two semesters will result in academic dismissal from the Associate’s degree program.
Bachelor's students following a 2009-2010 academic plan or after, failure to earn a 1.0 or higher cumulative GPA or earning two consecutive semesters of academic probation will result in academic dismissal from the BA or BFA degree program.
For all other bachelor’s students: Failure to earn a 1.0 higher cumulative GPA, earning two consecutive semesters of academic probation, or earning an F in a required Core studio course will result in academic dismissal from the BA or BFA degree program.
Chairs or program directors can also dismiss undergraduate students on academic probation if they believe it is highly unlikely that the student will achieve good academic standing in the following semester.
Graduate students who receive an F in two graduate courses or cannot remove oneself from academic probation within one semester will be dismissed from the graduate degree program.
Undergraduate students who are dismissed must wait two semesters before applying for readmission to a degree program. Dismissed undergraduate students pursuing readmission must earn grades of C or better in at least 12 credits in the Corcoran’s Continuing Education program or at another accredited institution. Courses taken at another institution during the wait-out period should be pre-approved by the chair or program director and the dean of undergraduate studies. Students who are readmitted after being dismissed will return on probation and must meet the requirements for returning to good academic standing in order to continue enrollment.
Graduate students who have been dismissed may not reapply to the same program; however, they may apply to a different program within the institution. Students wishing to reapply to a different program should follow the standard application process through the Office of Admissions.
The Academic Review Committee’s responsibilities are to investigate and decide upon the following:
1. Appeal of Academic Standing
Students who believe they received an unfair academic probation, academic suspension, or academic dismissal may appeal in writing to the Academic Review Committee. In these cases, the burden of proof rests with the student, and the student must provide a clear and convincing argument to support the contention that the decision was unfair. Students are encouraged to append to their petition any additional documentation that they believe to be pertinent, e.g. if extenuating circumstance affected their performance. In rare cases where a student is granted a second consecutive academic probation or an academic suspension for one or more semesters (in lieu of academic dismissal), all federal financial aid is automatically cancelled and the student is placed on financial aid suspension. Students may appeal their financial aid suspension in writing to the Corcoran Financial Aid Committee. Please contact the director of financial aid for specific instructions.
Note: Appeals for non-academic probations, suspensions, or dismissals are not considered by the Academic Review Committee. Non-academic appeals should be submitted to the Student Conduct Committee.
2. Appeal of Grade
Students who receive grades that they feel are inappropriate may petition for an academic grade review with the instructor and the chair or program director by the following procedure:
3. Request for a Formal Hearing to Challenge the Contents of Education Records
See section on the Family Educational Rights and Privacy Act (FERPA).
The Academic Review Committee is independent of the Honor Committee and the Student Conduct Committee. Members include the dean of students, the dean of enrollment, the director of student support and retention, and the registrar. In addition, a department chair or program head will participate on an annual rotating basis. The dean of students also serves as the chair of the Academic Review Committee. Participating chairs or program heads will provide feedback, but will not participate in the final decision in the event that students from their own department are being reviewed.
A member of the Academic Review Committee who has a conflict of interest in the case, such as being a close friend or relative of the student being assessed, or for whatever reason would not be able to render an impartial judgment, must withdraw from a specific hearing. For more information, please contact the dean of students.
Within 10 working days after receiving a written request from a student, the Academic Review Committee will begin an investigation. A letter indicating approval or denial will be mailed to the student’s current mailing address listed with the Office of the Registrar (unless otherwise indicated in the written request). The decisions of the Academic Review Committee are determined by a majority vote. If there is no majority, the Chair of the Academic Review Committee determines the verdict. The decisions of the Academic Review Committee are final and there is no further appeals process.
The Office of the Registrar serves students, faculty, staff, and alumni through course scheduling and registration, degree audits and graduation certifications, academic record keeping and reporting, enforcing FERPA compliance requirements, and coordinating academic warning and final grading processes. This office can assist on matters concerning registration, add, drop, and withdrawal procedures, course substitutions, immunization requirements, transcripts, and enrollment verification requests. Change of address, e-mail, and/or telephone number should be reported to the Office of the Registrar immediately.
Course registration for each semester occurs at dates announced during the prior semester (see Academic Calendar). All degree students must register for courses in advance during these dates, unless a significant issue prevents them from doing so. In that case, students should discuss the problem with their academic advisor, program director, chair, or the director of academic advising during the scheduled period of advising and registration and notify their department in writing. Later changes to advanced course registration are not penalized up to the add/drop deadlines during the semester in question, but initial advanced registration is important.
Because course cancellations due to low enrollment are determined 2-7 days in advance, students must register for all courses they intend to take no less than seven days before the first class, in order to ensure the maximum number of course offerings for all students. The same deadline ensures that priority is given to degree and certificate students before others are admitted.
Students are responsible for registering properly and meeting tuition deadlines. Students should confirm their enrollment on MyCorcboard. Students unable to access their MyCorcboard accounts should contact the Office of Information Technology at email@example.com. Incomplete registration forms will not be processed, and students may be held responsible for any academic or financial consequences that may result. Incomplete information includes, but is not limited to: incomplete course information including course codes and section letters, missing course pre-requisites or departmental approval, Social Security or student ID numbers, student signature, and/or advisor signature. In addition, students may not register for courses which have time conflicts. Students must also clear all outstanding bills and financial obligations, including library fees, and overdue books prior to registration. The Corcoran reserves the right to make adjustments to a student’s schedule for administrative purposes to ensure that students have the best possible access to courses needed to fulfill degree requirements.
After initial registration, students need to file the Add/Drop/Withdrawal form to make any schedule changes, including adding, dropping, or withdrawing from classes, changing class sections, and/or changing credit status within a class. Add/Drop/Withdrawal forms are available online at www.corcoran.edu, the Office of the Registrar, and at the Georgetown campus. These forms must be complete, signed by the appropriate advisor(s), and submitted to the Office of the Registrar. In the event that their primary advisor is unavailable, students may consult the chair or program head, or the director of academic advising.
Students can add classes during the first two calendar weeks following the first day of classes. Course additions made after that two-week period require written permission from the dean of enrollment and are only allowed under extraordinary circumstances. Students who report that they attended classes but were not on the official class roster after the last day to add will not receive retroactive credits. The last day to drop classes without a refund is five calendar weeks after the first day of classes. All classes for which a student is enrolled following the last day to drop will remain part of the student’s permanent academic record.
The last day to withdraw from classes with a grade of W is 10 calendar weeks after the first day of classes. A grade of W is not calculated into the student’s GPA, and students may re-enroll in withdrawn courses during a different semester. Retroactive withdrawals following the withdrawal deadline require written permission from the dean of enrollment and are only allowed under extraordinary circumstances.
After the withdrawal deadline, an F will be assigned for non-attendance. In order to avoid this notation, students who have extenuating circumstances which will require absences or missing assignments may wish to consider requesting a grade of Incomplete (see Incomplete policy section for more information).
Full-time degree students who wish to audit a credit course may do so as long as their academic load, including the credit hours the auditing course normally carries, does not exceed the maximum full-time load of 18 credits. Bachelor’s students exceeding this credit limit must pay for each credit that exceeds 18 credits. Students may audit only one course per semester. Audited courses do not satisfy any degree requirements, financial aid requirements, or minimum enrollment requirements for F-1 status.
Under certain conditions and with approval, graduates students may register to audit courses. In addition to the $250 audit fee, students are responsible for any lab fees associated with a course.
Auditing requires the approval of the student’s chair or program director, as well as the chair or program director of the department offering the course, if different. All audits are on a space-available basis, according to priorities set by the College. Audit requests are considered on a case-by-case basis and in the event multiple audit requests are made by one individual, that individual will get priority status for one audit course per semester. It is the policy of the College that the number of students enrolled in the course for credit will be greater than the number of auditors and that the learning needs of “for credit” students will take precedence.
Audits have no bearing on completion of degree requirements. The option to audit applies to classroom and studio courses, but not to situations such as field experience, internship, study abroad, or study away courses. Auditors should register during the normal registration period, and before the start of the class. In order for a course to appear on a student’s transcript as an audit, auditing students must follow the same attendance rules that apply to students taking the class for credit.
The instructor will establish the class expectations where students registered for credit study side by side with auditors. For example, auditors may be expected to do assignments, or not; to participate in critique of student work, or not; or to participate actively in discussions or interactive activities or not.
Undergraduate elective studio courses and academic special topics courses (in which the content rotates from semester to semester) may be repeated once for credit. Other academic courses may not be repeated for credit.
Graduate students need permission from their chairs or program director in order to earn repeat credit for use as graduate studio electives. Repeated courses (ie. any course, independent study, or internship that has the same course code) are applied to the student’s plan upon receipt of a completed course substitution form by the Office of the Registrar. All grades earned from repeated courses factor into students’ GPAs.
The College believes it to be in the best interest of its students to follow a course of study based on the published curriculum, which provides a network of collaborative exchange and feedback that is one of the strengths of a creative education. Nonetheless, it recognizes that students have individual needs and ambitions that sometimes cannot be accommodated within the current course listings. The Corcoran’s Independent Study Contract is a means of permitting individualized creative activity and research under conditions that are meant to maximize its benefits for the student.
Degree students may receive credit for independent study outside of the classroom only if it is approved by their department, supervised by a faculty member, and meets the conditions of the college’s Independent Study Contract. To receive approval under the terms of an Independent Study Contract, an independent study must meet the following standards:
Bachelor's degree students may take no more than nine credits of Independent Study and graduate students not more than six over the course of their studies. Independent Study is not available to Associate degree students or to Foundation-level Bachelor's students.
If an Independent Study is to be used as a substitute for a required course, its content, scope, depth, and learning expectations must equal or exceed those of the required course.
Independent Studies are typically 3 credits each, however, fewer or more credits may be requested, as needed, to fulfill degree requirements. They are coded according to course content (not the student's major), and level (undergraduate-3800 or graduate-6800). For example, an Independent Study in art history by an undergraduate photojournalism major will be coded AH38xx.
Practical work experiences while studying at the Corcoran provide a valuable glimpse of potential career options. Internships may be eligible for academic credit provided they are arranged in advance and approved by their Department Chair or Program Head in accordance with the Internship policies below.
Students are responsible for locating and securing internships with the assistance of their department chair. The Career Services Specialist can be consulted to help locate internship opportunities.
To receive credit for an internship, the student must complete an Internship Contract/Add form. When the completed form is submitted to the Office of the Registrar the internship will be added to the student’s schedule.
Internships are governed by the same add/drop and withdrawal policies as a standard course. As with any enrollment, internship credits are factored into billing. See the Tuition and Fees section for more information. Late contracts will not be accepted; and credit will not be awarded for work completed in a prior term.
All elective Internships are graded Pass/Fail and appear on a student’s transcript.
Continuing Education students are not eligible to receive credit for internships.
Undergraduate students who have earned a minimum of 24 credits at the Corcoran may be eligible to earn credit for an internship. Undergraduate students may register for no more than six (6) credit hours of internship credit while pursuing their degree.
A semester-long internship for three (3) credit internship requires a minimum of 120 hours of work, or a minimum of eight (8) hours of work per week.
The Internship Contract/Add form serves as the agreement between the Corcoran, the student, and the internship site. The department chair, student, and internship site supervisor signatures must appear on the Form in order for the registration to be processed, and a statement of learning opportunities and expectations written by the student is required.
Career Services will solicit a midterm evaluation from the student, and a final evaluation from the internship site supervisor with a recommendation for a grade (pass/fail) is required no later than 10 working days prior to the end of the semester. The student’s Corcoran Department Chair is responsible for submitting the grade to the Office of the Registrar after review of the evaluation(s).
Internships may be paid or unpaid. Corcoran faculty, whether full-time or adjunct, cannot serve as internship site supervisors.
Graduate internships are arranged in collaboration with the student’s program head. A semester-long internship for three (3) credits requires a minimum of 150 hours of work, or a minimum of ten (10) hours of work per week, and is governed by the same add/drop and withdrawal rules as a standard course. Each graduate program maintains its own departmental requirements and evaluation procedures.
Graduate students in Art Education seeking internship placements in educational institutions should be aware that they will be subjected to any criminal background checks required by the site of its workers or by local or state law. Please contact the program director for more information.
The Continuing Education department offers a limited number of 1.5 credit and intensive 3 credit courses. Additional tuition or fees may be charged to degree students enrolling in intensive courses offered through the Continuing Education department. Intensive 3 credit courses offered through the Continuing Education department will indicate in the course description that approval of the continuing education department is required prior to registration. Degree seeking students who wish to take a 1.5 credit course must obtain approval from the continuing education department prior to registration by emailing firstname.lastname@example.org.
Non-credit courses (those not offered for credit) are not available for audit and are subject to the standard tuition and fees associated with the course. Degree students wishing to register for non-credit courses must follow the standard process for registration and must seek advisor approval. Non-credit courses cannot be applied toward completion of degree requirements.
Undergraduate juniors and seniors may request permission to enroll in graduate level courses with permission of the graduate department, and their advisor or director of academic advising. Undergraduate students in the BFA/MAT program may register for graduate level courses that are part of their curriculum and do not need additional approval beyond their advisor or program head.
Graduate students may register for up to two undergraduate electives per semester on an audit basis only. The following exceptions apply:
Additional coursework, (up to 21 credits beyond the 60 credit degree requirements for MA in Interior Design students, and up to 6 credits beyond the 48 credit degree requirements for MA in Exhibition Design), may be assigned upon admission to those applicants whose undergraduate degrees are unrelated to Interior or Exhibition Design and for applicants who need additional instruction in certain areas. These courses provide a general knowledge base to prepare the student for work in their degree program. Students are notified of the courses which they must complete in their admissions acceptance letter. Prerequisites must be completed prior to enrolling in graduate level requirements, however, are waive-able by the department on a case by case basis given prior academic or professional experience (see section on Academic Standing for specific policies).
Effective Fall 2011, prerequisites are listed at the graduate (5000) level, and may be eligible to apply for Financial Aid. All students entering Fall 2011 or beyond are required to complete the courses at the graduate level and will be assessed as graduate level tuition.
Students who entered the program prior to Fall 2011 have the option to register at the undergraduate level as originally permitted upon admission, or to substitute the graduate level equivalent. If the courses are completed at the undergraduate level, they are not eligible for financial aid.
Though they are prerequisites, courses at the 5000-level follow graduate level content requirements and grading scale, and may fulfill other program electives at the discretion of departmental advisors. Currently, no other programs have course-based prerequisites; however, individual courses may have prerequisites.
Excluding the BFA/MAT joint degree program, the Corcoran does not offer the option to enroll concurrently in more than one program (e.g. degree and Continuing Education certificate), or to double major within a degree program.
Graduate students who have registered for all credits required for their degree but have not yet met all degree requirements (e.g., Incomplete on In Progress in one or more courses, unfinished Thesis, continuing preparation for final examination) need to register each fall and spring until the degree is completed. Auditing a course does not fulfill this requirement. In this case, a student can register for a graduate level credit-bearing extra elective, or can register for Maintaining Status.
Maintaining Status bears no credit or requirements, but it does carry a $1,000 fee. For financial aid purposes, Maintaining Status counts as half time enrollment (contact the Office of Financial Aid for more information). This registration maintains a student's active status with the College and provides him or her with access to College resources (library, physical facilities, faculty, e-mail, etc.). Maintaining Status is not required during summer unless students are planning to complete requirements in July or August, in which case they must fulfill the policy that states that students must be registered during their final term , either by Maintaining Status or registering for another credit-bearing extra elective. If the student does not resolve all of his/her work at the end of what was expected to be their last semester (e.g., taking an Incomplete), the student will need to Maintain Status for the following semester in order to maintain student status and resolve remaining work. Students cannot graduate with any unresolved grade(s), even for courses that are not required for the degree program.
Students who wish to take a leave of absence from the Corcoran should review the Refunds section and Return of Title IV Funds sections of the handbook so that they understand the financial implications of withdraw.
At the discretion of the College, a student is permitted to take one Leave of Absence (LOA) for up to one academic year (i.e., two consecutive semesters) provided that he/she will be making no academic progress during that semester. The year of LOA must be continuous and cannot be separated by other semesters of academic activity. There is no fee for LOA.
A student cannot take a LOA if he/she has any Incompletes or ungraded work pending, and a student cannot transfer in any credits completed elsewhere while on leave (i.e., the student cannot take a LOA to take a course elsewhere with plans to transfer in the credits).
During a LOA the student is not entitled to use the services of the college and will not have access to the library or other campus resources or activities.
To request a LOA, the student must submit a Leave of Absence form (obtainable from the Office of the Registrar, director of academic advising, or the dean of students) that indicates the semester(s) for which leave is requested and a brief explanation for the leave request. A student on LOA for one semester can add a second consecutive semester of leave by submitting a written request for an extension of leave to the dean of students, dean of enrollment, or director of academic advising.
In addition to standard LOAs, a student can request leave for a medical condition that will prevent him/her from making academic progress. Medical documentation may be required to process request for Medical Leave, and Medical Leave is not limited to two semesters in the way a standard LOA is, nor do semesters of Medical Leave need to be consecutive.
Active military personnel can receive Military Leave if they are being deployed or otherwise have their studies interrupted by their military service commitment. For more information about leave for medical or military reasons, please contact the dean of students, dean of enrollment, or director of student support and retention.
Students who wish to withdraw from the Corcoran should review the Refunds section and Return of Title IV Funds sections of the handbook so that they understand the financial implications of withdraw.
Students who wish to withdraw voluntarily, through official withdrawal, from the Corcoran College of Art + Design’s degree program must do the following:
Withdrawal will not be official until all above requirements are met. Students who stop attending classes before their withdrawal is official will receive an F in all classes, and will be subject to administrative withdrawal and/or academic dismissal. Students should refer to the drop and withdrawal refund schedule to determine any owed charges, fees, or housing charges upon withdrawal. Withdrawn students will lose access to academic or administrative facilities or services. These include, but are not limited to, studio and classroom space, computer labs, library, and parking.
Students who have not fulfilled their financial obligations to the Corcoran College of Art + Design for the current and/or previous semesters are subject to registration cancellation and administrative withdrawal. The student accounts manager will notify students who are in danger of being involuntarily withdrawn for financial reasons.
Students who are unable to attend class regularly or fulfill course requirements for health reasons, and who foresee no imminent improvement in their condition, may choose a voluntary Medical Withdrawal by notifying the dean of enrollment. In some cases students may be administratively withdrawn if a documented condition adversely impacts their fellow students.
Students who have not enrolled for three semesters and who have not officially withdrawn from the College are subject to administrative withdrawal. Application for readmission is required for consideration for future degree enrollment for any type of withdrawal.
If a recipient of Title IV funds (federal aid) withdraws before the end of a semester, federal regulations require that the Corcoran calculate the amount of Title IV funds “earned” by the student. The Corcoran uses a pro-rata schedule, whereby the percentage of earned aid is based upon the days the student was scheduled to attend (minus any scheduled breaks) up to the date of withdrawal. Any and all unearned portions of Title IV federal aid must be returned to the respective Title IV programs. These unearned funds are referred to as overpayments. The maximum grant overpayment that must be repaid is 50% of the grant funds that were received or that were scheduled to be received. Students may make repayment arrangements with the Corcoran or contact the Department of Education. Students having questions about their Title IV funds may call the Federal Student Aid Information Center at (800) 433-3243.
EXAMPLE: If a student completes 10% of the semester, then 10% of that student’s federal aid is considered earned, while 90% is considered unearned and is thus returned to the respective Title IV programs from which the funds originated. However as soon as 60% of a semester has been completed, there are no federal funds that are considered unearned.
The Title IV programs covered by these regulations at the Corcoran are to be refunded in the following order:
Federal Direct Unsubsidized
Federal Direct Subsidized
Federal Perkins Loan
Federal Direct PLUS/Graduate Direct Plus Loan
Federal Pell Grant
Iraq Afghanistan Service Grant
In accordance with federal regulations, the responsibility for repaying unearned aid may be shared by the Corcoran and the student in proportion to the aid each is assumed to possess. The Corcoran’s share is the lesser of: (a) the total amount of unearned aid or (b) Institutional charges multiplied by the percentage of aid that was unearned. The student’s share is the difference between the total unearned amount and the institution’s share. In the case of scenario (a), whereby the Corcoran’s share is the total amount of unearned aid, then the student would not owe anything.
Students who wish to be reinstated after a withdrawal as noted above must reapply through the Admissions office. Upon re-enrollment, students who left on probation will have to meet the criteria defined in the academic standing section in order to remain enrolled.
The Corcoran College of Art + Design is a member of the Consortium of Universities of the Washington Metropolitan Area. The Consortium’s cross-registration program allows Corcoran students to supplement their studies by taking advantage of academic offerings provided at member institutions. Corcoran students are offered the opportunity to enroll in courses at any of these participating Consortium cross-registration institutions: American University, The Catholic University of America, Gallaudet University, George Mason University, The George Washington University, Georgetown University, Howard University, Marymount University, National Defense Intelligence College, National Defense University , Trinity Washington University, University of the District of Columbia, and University of Maryland, College Park.
Note: (1) NDIC operates on a quarter calendar schedule. (2) NDU is currently open for cross-registration in the School for National Security Executive Education. (3) Trinity Washington University operates on a trimester calendar.
A good place to start is the member list on the Consortium’s webpage at www.consortium.org. The page provides links to participating institutions, as well as academic calendars and general cross-registration information. A student will need to consult the appropriate schedule of classes for the institution he/she is interested in visiting. It is important to note that registration requests for courses similar to those offered by the Corcoran during the same semester cannot be approved. Students should be aware of any additional fees that may be required, such as registration or course fees. Students must meet all prerequisites.
All requests must be received at least two weeks prior to the start of the desired semester at the visiting institution.
After identifying the course selection, a student should meet with his/her department’s chair or program director. Course enrollment is limited to one course maximum per semester. By obtaining permission, students ensure that they are following their program requirements, and are counseled on personal and professional goals.
Students must demonstrate the relevance of the proposed course to their academic and/or post-college goals. If the chair or program director approves request to take a course through the Consortium, the student will need to complete the Corcoran’s Consortium registration form, which indicates the course he/she will be taking as well as the requirement that it will be substituting for, and obtain signatures from the chair or program director. The completed form must be sumbitted to the registrar who serves as the Corcoran’s Consortium coordinator. A copy of the course description, schedule, and any additional approval required by the visited institution (such as faculty permission, proof of meeting prerequisite, etc.) should be submitted with the registration.
The Consortium coordinator will review the request to ensure eligibility and submit the formal request to the visited institution for approval. In some circumstances the request may require an additional level of review by the dean of enrollment or the Academic Review Committee. Approved students will receive a copy of their Consortium registration card in case they need to obtain a student ID card at the visiting institution. Students should present their Consortium registration cards to the visited institution's course instructor, but also keep copies as registration identification.
The Consortium coordinator at the visited institution is responsible for reporting grades and credit information to the Corcoran College of Art + Design’s Consortium coordinator. Consortium courses will appear on official Corcoran transcripts. All grades and credits are treated as completed in residency and as a result are calculated into grade point averages and credits attempted and/or completed.
Grades not received by the visited institution will be posted as GNR (indicating grade not reported). The GNR notation will either be replaced by a timely submission of grade, or as an F, in cases where the grade is not received after 30 days following the last day of the relevant semester and before the end of the following terms.
Once courses are approved, processed by the registrar, and added to Corcoran schedules, students will be responsible for payment of tuition in-full at the Corcoran’s tuition rate. Any applicable special course fees charged by the visited institution are the students’ responsibility and should be paid directly to the visited institution. Course credits are counted toward part-time or full-time course loads at the Corcoran for billing, financial aid, and payment purposes.
Because registration is based on space availability, each Consortium institution allows its own students ample time to register for courses before opening seats up to incoming Consortium students. In most cases, Consortium requests are not reviewed by the institution until a few weeks prior to the start of the semester.
The Consortium of Universities of the Washington Metropolitan Area consists of American University, The Catholic University of America, Gallaudet University, George Mason University, The George Washington University, Georgetown University, Howard University, Marymount University, National Defense Intelligence College, National Defense University, Trinity Washington University, University of the District of Columbia, and University of Maryland, College Park. In most cases, students enrolled in these institutions can attend certain classes at other participating institutions and use those credits toward resident credits at their home institutions. The Consortium allows students to take occasional courses to augment a program rather than develop an individual program. Payment of tuition for courses is made at the student’s home institution.
Note: (1) NDIC operates on a quarter calendar schedule. (2) NDU is currently open for cross-registration in the School for National Security Executive Education. (3) Trinity Washington University operates on a trimester calendar.
Based on space availability and prerequisite requirements, visiting students may take any undergraduate studio elective, undergraduate academic (AH or AS), or undergraduate and graduate Art Education (ED) course for credit. Permission from the chair or program director is required for undergraduate academic, Art Education course, or any graduate level course in Interior Design. Graduate level registration requires that visiting students must be enrolled in graduate level degree programs at their home institutions. Eligible courses are listed in the Continuing Education section of the Corcoran’s website.
Visiting students enrolled at the Corcoran will be issued a Corcoran registration confirmation from the Office of the Registrar. Students should also carry a copy of their processed consortium registrations for identification purposes. Students should present a copy of their registration confirmation and personal government or school-issued ID. Students have the option of purchasing a plastic ID card, which can be electronically keyed to enter enrolled campuses, by contacting E Street Security.
Upper level students (3rd and 4th year) in the undergraduate degree programs may apply to study outside Washington, DC for as long as one semester in several ways, as detailed below.
Students are encouraged to take advantage of Study Away programs offered by the College during the summer and on breaks throughout the academic year. Study Away courses are short term and allow students to study in new cultural settings while receiving course credit. In the past few years, students have studied with Corcoran faculty in El Salvador, India, Israel, Mexico, and Nicaragua.
The Corcoran College of Art + Design has established a unique collaboration with Mexico’s Instituto Nacional de Bellas Artes, through which students participate in select classes held at the Escuela de Bellas Artes in San Miguel de Allende. This program is part of a series that promotes cultural exchange through education in the arts in the beautiful and culturally rich town of San Miguel in central Mexico. Courses are offered during winter break, spring break, and during the summer semester.
Credits earned in Study Away courses are counted as program electives and calculated in a student’s GPA. Credit bearing courses offered through Study Away require additional payment and fees not included in student tuition.
For more information on the Corcoran’s Study Away programs, including annual summer classes in India, Israel, and Mexico, contact Robert Devers, coordinator of study away programs, at email@example.com.
As a member of the Association of Independent Colleges of Art and Design (AICAD), the Corcoran participates in a mobility program with more than 30 affiliated institutions in the United States and Canada. Current or prospective juniors may apply to attend one of the participating institutions with which we have a reciprocal agreement. Tuition and financial aid continue to be handled by the Corcoran, although the host school may charge lab and student fees separately.
Applications are due one semester prior to the desired semester of study (October 1 for the following spring semester and March 29 for the following fall semester). Interested students must meet with the associate director of student affairs for assistance in selecting the most beneficial program for their educational and career goals, interests, and abilities. Completed applications are sent to the host institution by the Office of Student Affairs (not by the individual student).
The mobility program is open to full-time bachelor students entering or in their junior year who are in good academic standing, have a minimum cumulative GPA of 3.0, have obtained their chair’s approval, and otherwise meet the eligibility requirements of their specific program. Students may attend another mobility institution for one semester only. While students choose which mobility program institution they wish to attend, the host institution retains sole discretion to accept or decline an application and to approve course selection.
Credits earned at the host institution through the AICAD mobility program are accepted as Corcoran equivalent credits and thus do not count against the Corcoran’s undergraduate limit of a maximum nine credit hours of transfer credit. Grades received while on mobility become part of a student’s permanent record and are included in calculating his/her cumulative GPA.
The New York Studio Residency Program is open to advanced (usually junior year) students selected by the college for independent study during either the fall or spring semester. The program stresses self-directed studio work, coupled with critiques, seminars, and an exposure to the cultural life of New York City. It is taught by experienced faculty drawn from AICAD member colleges and is administered for AICAD by two part-time, on-site staff.
The semester-long program is located in a building on Jay Street in Brooklyn’s DUMBO neighborhood. Students have access to individual art studios, a seminar room, a wood shop, a computer room, and a kitchen/dining area. The New York Studio Residency Program offers two options:
Students participating in either option must attend seminars and visiting artist lectures, maintain a journal, and keep up with required studio work or internship tasks for a total of 13 credit hours per semester. The four faculty members consist of two art critic/writers and two artists, with a man and woman in each group. There is a studio manager for the facility as well who works with the director and the students.
Applicants must submit a formal application, be in good academic standing, have a minimum cumulative GPA of 3.0, and secure recommendations by two faculty members. Participants will be selected by a jury of Corcoran faculty and deans. The Corcoran deadlines for expressing an interest in applying to the program are October 14 for the following spring semester and March 15 for the following fall semester.
Credits earned while enrolled in the New York Studio program are granted by the School of Visual Arts and are recorded by the Corcoran as equivalent credit after successful completion of the program. Credits earned through the program do not count against the Corcoran’s undergraduate limit of a maximum nine credit hours of transfer credit.
For more information, please visit http://nysp.aicad.org.
Corcoran students may also apply to study abroad for one semester during their junior year outside of the AICAD mobility program. The college has preapproved several schools and programs that have hosted Corcoran students in the past; this list is available from the Office of Student Affairs. The number of students eligible to participate each semester is limited.
Students wishing to study abroad at a preapproved school continue to pay tuition to the Corcoran, and credits earned are accepted after review without counting against the nine-credit limit on transfer credits. Grades received become part of a student’s permanent record and are included in calculating his/her cumulative GPA.
Interested students should meet with the associate director of student affairs for assistance in choosing the program that most fits their needs. An internal application to participate in Study Abroad is due October 1 for the following spring semester and March 1 for the following fall semester.
Eligibility requirements include good academic standing, a cumulative GPA of 3.0 or higher, and completion of an essay describing the student’s goals for studying abroad. The application, essay, and a course plan must be approved by the student’s department chair and submitted to the Office of Student Affairs, which will rank applicants in consultation with the Dean’s Office. Completed applications are sent to the host institutions by the Office of Student Affairs (not by the individual student).
After returning, students who successfully complete a Study Abroad program can be required to present an overview of their experiences at a gathering of faculty and fellow students.
Students may wish to attend schools abroad that are not preapproved by the Corcoran. A student may ask that a school be considered for preapproval status by contacting the associate director of student affairs; if the school is approved by the Provost’s Office, the student may then pursue the procedures outlined above.
Alternately, a student may take a Leave of Absence to study at a school not approved by the college; however, any credits earned and grades received will be reviewed for acceptability upon the student’s return and treated under the terms of the college’s Transfer Credit Policy. Students who wish to participate in non-approved programs are not required to apply for these programs through the Corcoran or seek departmental approval for participation.
Upon approval of a non-AICAD study abroad program of study students should submit a registration form to the Office of the Registrar indicating “Study Abroad” in the course section and the name of the institution which they will be attending. A $200 administrative fee will be charged for each non-AICAD study semester abroad.
Students participating in an approved mobility/study abroad program pay Corcoran tuition directly to the Corcoran College of Art + Design (there are no exceptions to this policy). If applicable, the student receives the regular financial aid award to which he or she is entitled. Students participating in the mobility program or study abroad programs are not eligible for employment from the host institution.
Students must contact the host institution to determine if there are any additional fees, outside of tuition, that are required. Policies on these fees vary by institution and program and are to be paid directly to the host institution by the student. Students are responsible for arranging and paying for housing and transportation during the mobility/study abroad semester.
While away, students are governed by the host institution’s academic regulations. All courses taken at a host institution must be pre-approved by the student’s chair or program director, and a mobility/study abroad course substitution form must be submitted to the Office of the Registrar prior to the student’s exchange semester. Credits received through the mobility program and approved study away programs are counted toward the student’s residency at the Corcoran College of Art + Design, and are factored into the student’s cumulative GPA.
After completing a mobility/study abroad semester, student must request an official transcript of their grades to be sent to the Office of the Registrar at the Corcoran to apply the credits to their program. Official transcripts and final course substitution forms are due no later than 30 days into the semester following their exchange semester. If credits for the exchange semester are not finalized by this deadline, a registration hold will be placed on the student’s record, and he or she will not be able to register for future semesters or make changes to his or her current schedule.
In rare cases a student may be granted approval to take one or more of their final courses away from the Corcoran. Those courses must be pre-approved by the department chair and permission must be given by the dean of enrollment or dean of undergraduate studies to complete courses in their final term somewhere other than the Corcoran.
Upon approval of study elsewhere students should submit a registration form to the Office of the Registrar indicating “Study Elsewhere” in the course section and the name of the institution which they will be attending. A $200 administrative fee will be charged for each non-AICAD or non-Consortium study semester elsewhere. These courses will be treated as transfer credit and must meet criteria outlined in transfer credit standards.
Alternately, a student may take a Leave of Absence to study at a school not approved by the college; however, any credits earned and grades received will be reviewed for acceptability upon the student’s return and treated under the terms of the college’s Transfer Credit Policy. Students who wish to participate in non-approved programs are not required to apply for these programs through the Corcoran or seek departmental approval for participation.
The Corcoran complies with the Family Educational Rights and Privacy Act of 1974 as amended. Official transcripts will be released only at the written request of the student for a $5 fee per transcript. A Transcript request form is available online at www.corcoran.edu/registrar. Transcripts will not be released if the student has any outstanding bills, charges, library accounts and health/immunization requirements, or if equipment belonging to the College has not been returned. This includes overdue payments of Perkins and Kurtz loans.
An Enrollment and Degree Verfication Request form is available online at www.corcoran.edu/registrar.
Non-credit courses: 0000-0999
Undergraduate level courses: 1000-4999
Graduate level courses: 5000+
Course prefixes: AA-Aspiring Artists, AH-Art History, AS-Arts and Humanities, BG-Botanic Gardens, BK-Art and the Book, CR-Ceramics, DE-Design, DM-Digital Media, DR-Drawing, ED-Art Education, EX-Exhibition Design, FA-Fine Art, FN-Foundation, GD-Graphic Design, ID-Interior Design, JE-Jewelry, PD-Pre-College, PH-Photography, PJ-Photojournalism, PR-Printmaking, PT-Painting, SL-Sculpture, TR-Transfer course.
The College operates on a semester system. The academic calendar consists of two 15-week semesters and one summer semester of varying lengths. One credit is equal to one semester hour.
The Office of the Registrar is responsible for clearing students for graduation. This may take anywhere from 4–6 weeks after the semester ends. If all grades are not posted, please check with the instructor(s). If verification of degree completion is needed before receipt of diploma, an Enrollment/Degree Verification Request Form, may be submitted to the Office of the Registrar.
Once a degree is conferred, the Office of Student Affairs will order a diploma, delivery of which may take an additional 6-8 weeks following degree conferral. A diploma will not be released if there are any stops on the student record. Students should immediately update changes in permanent address via the MyProfile tab in MyCorcboard to ensure proper delivery. If a diploma is sent to the address on record and either returned or lost, there will be an additional fee(s) of $10 to re-send and $45 for replacement.
If a diploma is not received 8–12 weeks after the degree conferral date noted on the student's unofficial transcript on MyCorcboard, the Office of Student Affairs firstname.lastname@example.org should be contacted.
The diploma is only awarded under the official name on record at the time of graduation. Names cannot be changed after a degree is awarded per college policy.
Alumni who wish to obtain a replacement copy of their diploma must contact the Office of Student Affairs at email@example.com. If the diploma has been damaged, the original must be returned to the Corcoran before a replacement will be mailed. A $45 replacement fee will be charged. Please note that the Office of the Registrar does not keep copies of diplomas on file. There is a 4-6 week turnaround for replacement diplomas to be mailed from the printing company.
Students are issued complimentary copies of their official transcripts upon graduation. Students are strongly urged to review these documents for errors, as changes can be made to the academic record only in the two-month period following graduation (see Academic Review Committee for more information).
The Corcoran School of Art was accredited by the National Association of Schools of Art and Design in 1976 and by the Middle States Commission on Higher Education in 1985. The Corcoran School of Art’s name was formally changed to Corcoran College of Art + Design on May 24, 1999. The College’s degree programs are licensed by the District of Columbia’s Educational Licensure Commission.
The College offered a full-time Diploma program, which was instituted during the 1970-1971 academic year and lasted through the 1980-1981 academic year. At the end of the four years of required studies, diploma students received a Diploma in either Fine Arts or Visual Communications. The Diploma Program was not a degree program.
GPA’s were not calculated until the BFA was first offered in Fall 1981.