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Grades and Academic Standing
I. Grade Point Average
Semester GPAs are computed at the close of each semester by multiplying the number of credits per course by the quality points associated with the student’s earned letter grade, adding the total quality points, and dividing that sum by the total number of credits attempted. Cumulative GPAs are computed by applying the above formula to all coursework for which the student has enrolled for credit at the Corcoran. Credits transferred from other colleges and universities are not included in the cumulative GPA unless they were earned through an approved course of study in the AICAD Mobility Program and/or the Consortium of Universities of the Washington Metropolitan Area. No credit above 4.0 is given.
II. Letter Quality Grade Descriptions
|Undergraduate Letter Quality Grade Descriptions|
|A-||3.7||Very High Quality Work|
|B+||3.3||Significantly Above Average Achievement|
|B||3.0||Well Above Average Achievement|
|B-||2.7||Slightly Above Average Achievement|
|C+||2.3||Above Average Achievement|
|C-||1.7||Slightly Below Average Work*|
|D+||1.3||Well Below Average Work*|
|D||1.0||Significantly Below Average Work*|
|F||0.0||Failure, No credit*|
|GNR||N/A||Grade Not Reported|
|IP||N/A||In Progress, In Good Standing|
|P||N/A||Pass (Equivalent To C Or Higher For Undergraduates)|
*Failing grades are assigned when the student has not fulfilled the appropriate requirements for a course, (e.g. missing work, excessive absences, missed exams and critiques) and neglecting to withdraw or request an incomplete by the deadlines. Grading policies may differ for each instructor (see section on Attendance Policy), so students should review each course syllabus and make sure they understand the requirements for each class. Students who are following a 2008-2009 or prior academic plan and receive grades of C-, D+, D, or D- in required Core classes, may either have to repeat the course or complete an appropriate equivalent course as determined by the chair or program director regardless of their semester GPA. Due to the cycle of Core courses, students may have to wait up to one year before necessary Core courses will be offered again. Students who are following a 2009-2010 academic plan or after must maintain a minimum semester and cumulative GPA of at least 2.0.
|Graduate Letter Quality Grade Descriptions|
|B+||3.3||Passing With Demonstrated Strengths|
|F||0.0||Failure, Dismissal If Recurrent|
|GNR||N/A||Grade Not Reported|
|IP||N/A||In Progress, In Good Standing|
Pass (Equivalent To B Or Higher For Graduate Students)
*Graduate students are advised that while B-, C+, and C grades are passing grades for a course, failure to earn higher than a 3.0 semester or cumulative GPA based on graduate level coursework (including those undergraduate courses which apply to the Art Education art elective requirement) will result in academic probation. In addition, graduate students must maintain at least a 3.0 cumulative GPA to be eligible for graduation.
III. Grade Not Reported
A notation of GNR on a transcript indicates that the instructor has failed to submit a grade by the deadline. After 30 days, if attempts to secure a grade from the instructor are unsuccessful, the GNR is replaced with an F. Grades that default to F may have retroactive impact on a student’s academic standing. GNR grades are not calculated into student’s GPAs until replaced by a letter grade.
IV. Incomplete Grade
An incomplete grade is a temporary deferral of a final grade pending the make-up of a small amount of coursework. Incomplete grades may be requested only under extraordinary circumstances when coursework completion is unavoidably and justifiably delayed. Students can only request an Incomplete when 80 percent of their coursework has already been satisfied. Faculty can refuse requests for incomplete grades if the reasons provided are deemed insufficient. Instructors must hand in forms requesting incomplete grades to the Office of the Registrar when final grades are submitted. Incomplete grades are not calculated into students’ GPAs until replaced by a final letter grade.
An incomplete grade automatically becomes an F if the Office of the Registrar does not receive a signed change of grade form or notification of extension from the instructor within the pre-approved deadline. All change of grade forms must be signed by the dean of enrollment or associate dean of undergraduate studies.
Incompletes are typically resolved within 30 days following the last day of class. Faculty members may set a shorter deadline or extend the deadline on a case by case basis, but no later than the last day of classes of the semester following the one in which the course was taught (including summer). Any extension beyond one semester requires approval of the dean of undergraduate studies for undergraduate courses, or the dean of enrollment for graduate courses.
V. In Progress, In Good Standing
An IP grade may be assigned as non-punitive for required courses that demand extended year-long or repeat enrollment such as Pro-Thesis, Thesis, FA7950/FA7951 MA/Art Education Studio Capstone, ED6900/ED6901 Art Education Studio Teaching, and ED6910/ED6911 Art Education Internship. In these cases, the IP will remain on the student’s record while the student is actively enrolled in courses or maintaining status at the Corcoran or until the IP is replaced by a grade or an incomplete.
VI. Grading Scale by Percent
The Corcoran does not dictate a percent grading scale. Instructors may determine the grading criteria and structure for their course based on assignments, attendance, or other criteria at their own discretion. The grade scale and criteria for a course must be included in the course syllabus which is provided to students at the beginning of the semester.
VIi. Mid-term Grades
Undergraduate students will receive mid-term grades in all courses taken for credit. Mid-term grades will not become part of the permanent academic record and will not be factored into semester nor cumulative GPAs. They are simply indications of performance at the mid-point of the term. Mid-term grades are not eligible for requests for Incomplete or Change of Grade requests since they are not part of the student’s permanent record.
Graduate students receive mid-term grades at the discretion of the faculty.
viIi. Academic Warning
Warnings are intended to make students aware of their unsatisfactory progress and do not appear on permanent academic records. Students receiving academic warnings must meet with their instructors to discuss ways to improve their grades to a satisfactory level. Students and instructors should sign the academic warning form following their discussion. Completed forms should be submitted to the Office of the Registrar. Students receiving two or more academic warnings will receive a letter informing them of a required meeting with the dean of students.
Undergraduate students whose work falls below the C grade level at any point during a semester will receive academic warnings that indicate unsatisfactory academic progress. Bachelor’s students who are following a 2009-2010 academic plan or after will be issued an Academic Warning if their cumulative major GPA falls below a 2.5.
Graduate students whose work falls below the B grade level at any point during a semester will receive academic warnings that indicate unsatisfactory academic progress.
iX. Change of Grade
Final course grades recorded by the Office of the Registrar can only be changed when computational or recording errors occur, or if the grades are successfully appealed (see section on Academic Review Committee). No additional work can be submitted to improve a grade after the final grade has been assigned. No grade can be lowered as a result of an appeal, whether successful or unsuccessful. Instructors are responsible for submitting change-of-grade forms to the Office of the Registrar no later than the last day of classes in the semester following the one during which the course was taken. Grade changes will not be considered until the instructor submits a change-of-grade form to the Office of the Registrar. All change of grade forms must be signed by the dean of enrollment or dean of undergraduate or graduate studies.
x. Dean’s List
Associates students carrying a minimum of six credit hours and achieving a 3.5 semester GPA or greater are placed on the Dean’s List.
Bachelor's students with a minimum of 12 credit hours and achieving a semester GPA of 3.5 or greater are placed on the Dean’s List. Dean’s List achievements are noted on the transcript and become part of the student’s permanent academic record.
Graduate degree programs do not have Dean’s List notations.
xI. Academic Standing
There are four categories of undergraduate academic standing: good, probation, suspension, and dismissal.
Associate's students must maintain at least a 2.0 semester and cumulative GPA to maintain good academic standing.
Bachelor's students following a 2009-2010 academic plan or after must meet the following conditions to remain in good academic standing: maintain a minimum semester and cumulative GPA of 2.0, and make satisfactory academic progress towards their degree (see above). Students should note that a minimum cumulative GPA in the student’s major of 2.5 is required for graduation.
All other bachelor’s students must meet the following conditions to remain in good academic standing: maintain a minimum semester and cumulative GPA of 2.0 and must receive C or better in each required Core course.
Graduate students must maintain a minimum semester and cumulative GPA of 3.0 based on graduate level coursework and undergraduate courses which apply to the Art Education art elective requirement and be making satisfactory academic progress towards their degree (see above).
Associate's students who fail to receive at least a 2.0 semester or cumulative GPA will earn a notation of academic probation on the student’s transcript. Students placed on academic probation have two semesters to resolve their academic deficiency. To go off academic probation, students must successfully complete at least six credits toward their degree with a 2.0 cumulative GPA, and receive a grade of C or better in each class. Failure to meet these requirements within two semesters will be considered unsatisfactory academic progress, and will result in academic dismissal from the Associate’s degree program. Academic dismissal will also occur if the cumulative GPA falls below 1.0.
Bachelor's students following a 2009-2010 academic plan or after, failure to achieve at least a 2.0 cumulative and semester GPA will earn a notation of academic probation on the student's transcript. To be removed from academic probation, the student must attempt a minimum of 12 credits for the next fall or spring semester of enrollment (summer optional), and earn both a minimum 2.0 semester and cumulative GPA. Failure to meet these requirements within one semester for BFA students, or within two semesters for BA students, will be considered unsatisfactory academic progress, and will result in academic dismissal from the Bachelor’s degree program. Academic dismissal will also occur if the cumulative GPA falls below 1.0.
A minimum cumulative curriculum (or major) GPA of 2.5 is required for BFA graduation. Students who fall below this minimum will receive an Academic Warning. Students who receive an Academic Warning for major GPA are required to meet with their academic advisor to discuss strategies to improve their grades to a satisfactory level.
For all other bachelor’s students, failure to achieve at least a 2.0 cumulative and semester GPA, or failure to earn a grade of C or better in each required Core studio course will result in academic probation. Students placed on academic probation have one semester to resolve their academic deficiency. To be removed from academic probation, the student must attempt a minimum of 12 credits for the next fall or spring semester of enrollment (summer optional), earn at least a 2.0 for both semester and cumulative GPA’s, and earn a C or better in each required Core studio course. Failure to meet these requirements will be considered unsatisfactory academic progress, and will result in academic dismissal from the Bachelor’s degree program. Academic dismissal will also occur if the cumulative GPA falls below 1.0.
Graduate students who fail to achieve at least a 3.0 cumulative and semester GPA based on graduate level coursework and undergraduate courses which apply to the Art Education art elective requirement and/or earning two grades below B in graduate level coursework will earn a notation of academic probation on their transcript. Students placed on academic probation have one semester to resolve their academic deficiency. To be removed from academic probation, the student must attempt a minimum of six credits toward their degree and earn at least a 3.0 semester and cumulative GPA based on graduate level coursework and undergraduate courses which apply to the Art Education art elective requirement. Failure to meet these requirements will be considered unsatisfactory academic progress and will result in academic dismissal from the Master’s degree program.
Academic suspension may be applied for one or more terms as an alternative to dismissal. Typically this is considered for a student who has exhibited serious academic deficiencies, but who has also demonstrated the potential to eventually succeed. A student on suspension cannot take courses, but does not have to apply for re-admission to the Corcoran after the suspension is concluded. This decision is made by the Academic Review Committee in consultation with the student’s chair or program director. Course credits earned at other colleges and universities during the period of academic suspension from the Corcoran are not accepted for the Corcoran’s degree programs without expressed permission by the dean of undergraduate studies.
Graduate students are not eligible for suspension.
Associate's students earning a cumulative GPA less than 1.0 or failure to remove oneself from academic probation within two semesters will result in academic dismissal from the Associate’s degree program.
Bachelor's students following a 2009-2010 academic plan or after, failure to earn a 1.0 or higher cumulative GPA or earning two consecutive semesters of academic probation will result in academic dismissal from the BA or BFA degree program.
For all other bachelor’s students: Failure to earn a 1.0 higher cumulative GPA, earning two consecutive semesters of academic probation, or earning an F in a required Core studio course will result in academic dismissal from the BA or BFA degree program.
Chairs or program directors can also dismiss undergraduate students on academic probation if they believe it is highly unlikely that the student will achieve good academic standing in the following semester.
Graduate students who receive an F in two graduate courses or cannot remove oneself from academic probation within one semester will be dismissed from the graduate degree program.
xii. Readmission After Dismissal
Undergraduate students who are dismissed must wait two semesters before applying for readmission to a degree program. Dismissed undergraduate students pursuing readmission must earn grades of C or better in at least 12 credits in the Corcoran’s Continuing Education program or at another accredited institution. Courses taken at another institution during the wait-out period should be pre-approved by the chair or program director and the dean of undergraduate studies. Students who are readmitted after being dismissed will return on probation and must meet the requirements for returning to good academic standing in order to continue enrollment.
Graduate students who have been dismissed may not reapply to the same program; however, they may apply to a different program within the institution. Students wishing to reapply to a different program should follow the standard application process through the Office of Admissions.
xiii. Academic Review Committee
Responsibility of the Committee
The Academic Review Committee’s responsibilities are to investigate and decide upon the following:
1. Appeal of Academic Standing
Students who believe they received an unfair academic probation, academic suspension, or academic dismissal may appeal in writing to the Academic Review Committee. In these cases, the burden of proof rests with the student, and the student must provide a clear and convincing argument to support the contention that the decision was unfair. Students are encouraged to append to their petition any additional documentation that they believe to be pertinent, e.g. if extenuating circumstance affected their performance. In rare cases where a student is granted a second consecutive academic probation or an academic suspension for one or more semesters (in lieu of academic dismissal), all federal financial aid is automatically cancelled and the student is placed on financial aid suspension. Students may appeal their financial aid suspension in writing to the Corcoran Financial Aid Committee. Please contact the director of financial aid for specific instructions.
Note: Appeals for non-academic probations, suspensions, or dismissals are not considered by the Academic Review Committee. Non-academic appeals should be submitted to the Student Conduct Committee.
2. Appeal of Grade
Students who receive grades that they feel are inappropriate may petition for an academic grade review with the instructor and the chair or program director by the following procedure:
- The student should talk with the instructor. Whenever possible, conflicts over grades should be resolved informally between the instructor and student.
- If not resolved, the student should submit a letter that outlines his or her objections to the instructor and chair or program director. The letter should be submitted no later than the end of the first week of the following semester.
- If the problem is still not resolved, the student should meet with the chair or program director under which the class is taught.
- A final appeal may be made in writing to the Academic Review Committee, whose decision is considered final.
3. Request for a Formal Hearing to Challenge the Contents of Education Records
See section on the Family Educational Rights and Privacy Act (FERPA).
Composition of the Committee
The Academic Review Committee is independent of the Honor Committee and the Student Conduct Committee. Members include the dean of students, the dean of enrollment, the director of student support and retention, and the registrar. In addition, a department chair or program head will participate on an annual rotating basis. The dean of students also serves as the chair of the Academic Review Committee. Participating chairs or program heads will provide feedback, but will not participate in the final decision in the event that students from their own department are being reviewed.
Conflict of Interest
A member of the Academic Review Committee who has a conflict of interest in the case, such as being a close friend or relative of the student being assessed, or for whatever reason would not be able to render an impartial judgment, must withdraw from a specific hearing. For more information, please contact the dean of students.
Within 10 working days after receiving a written request from a student, the Academic Review Committee will begin an investigation. A letter indicating approval or denial will be mailed to the student’s current mailing address listed with the Office of the Registrar (unless otherwise indicated in the written request). The decisions of the Academic Review Committee are determined by a majority vote. If there is no majority, the Chair of the Academic Review Committee determines the verdict. The decisions of the Academic Review Committee are final and there is no further appeals process.