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i. Consortium Registration Policies for Corcoran Students
The Corcoran College of Art + Design is a member of the Consortium of Universities of the Washington Metropolitan Area. The Consortium’s cross-registration program allows Corcoran students to supplement their studies by taking advantage of academic offerings provided at member institutions. Corcoran students are offered the opportunity to enroll in courses at any of these participating Consortium cross-registration institutions: American University, The Catholic University of America, Gallaudet University, George Mason University, The George Washington University, Georgetown University, Howard University, Marymount University, National Defense Intelligence College, National Defense University , Trinity Washington University, University of the District of Columbia, and University of Maryland, College Park.
Note: (1) NDIC operates on a quarter calendar schedule. (2) NDU is currently open for cross-registration in the School for National Security Executive Education. (3) Trinity Washington University operates on a trimester calendar.
Who is eligible for enrolling in a course through the Consortium? (All of the following criteria are required)
- Currently enrolled degree-seeking undergraduate, graduate Art Education, and graduate New Media Photojournalism students in good academic and financial standing.
- Undergraduate students who have completed at least 24 credits towards their degree (including transfer credits), or have reached sophomore level.
- Students who have completed at least 12 credits at the Corcoran.
- Students who are registered for at least three additional credits at the Corcoran in the same semester in the Fall and Spring. Summer enrollment does not require concurrent Corcoran enrollment.
- Students who are not in their final semester of studies prior to graduation.
- Students who will be taking the Consortium course for credit/grade (audit and non-credit are not possible).
- Students who have not exceeded the maximum number of Consortium credits allowed (six for Associate’s; 12 for Bachelor’s; 9 for graduate Art Education; 9 for graduate New Media Photojournalism students). These credits are not counted against the maximum allowable post-matriculation transfer credits.
How do I know what courses are available?
A good place to start is the member list on the Consortium’s webpage at www.consortium.org. The page provides links to participating institutions, as well as academic calendars and general cross-registration information. You will need to consult the appropriate schedule of classes for the institution you are interested in visiting. It is important to note that registration requests for courses similar to those offered by the Corcoran during the same semester cannot be approved. Be aware of any additional fees that may be required, such as registration or course fees. You must meet all prerequisites.
How do I request to take a course through the Consortium?
All requests must be received at least two weeks prior to the start of the desired semester at the visiting institution.
After identifying your course selection, please meet with your department’s chair or program director. Course enrollment is limited to one course maximum per semester. By obtaining permission, students ensure that they are following their program requirements, and are counseled on personal and professional goals.
You must demonstrate the relevance of the proposed course to your academic and/or post-college goals. If the chair or program director approves your request to take a course through the Consortium, you will need to complete the Corcoran’s Consortium registration form, which indicates the course you will be taking as well as the requirement that it will be substituting for, and obtain signatures from the chair or program director. Submit this completed form to the registrar who serves as the Corcoran’s Consortium coordinator. A copy of the course description, schedule, and any additional approval required by the visited institution (such as faculty permission, proof of meeting prerequisite, etc.) should be submitted with the registration.
The Consortium coordinator will review the request to ensure eligibility and submit the formal request to the visited institution for approval. In some circumstances the request may require an additional level of review by the dean of enrollment or the Academic Review Committee. Approved students will receive a copy of their Consortium registration card in case they need to obtain a student ID card at the visiting institution. Students should present their Consortium registration cards to visited institution instructor, but also keep copies as registration identification.
How will I get a grade and credits for a course taken through the Consortium?
The Consortium coordinator at the visited institution is responsible for reporting grades and credit information to the Corcoran College of Art + Design’s Consortium coordinator. Consortium courses will appear on official Corcoran transcripts. All grades and credits are treated as completed in residency and as a result are calculated into grade point averages and credits attempted and/or completed.
Grades not received by the visited institution will be posted as GNR (indicating grade not reported). The GNR notation will either be replaced by a timely submission of grade, or as an F, in cases where the grade is not received after 30 days following the last day of the relevant semester and before the end of the following terms.
How do I pay tuition for a Consortium course?
Once courses are approved, processed by the registrar, and added to Corcoran schedules, students will be responsible for payment of tuition in-full at the Corcoran’s tuition rate. Any applicable special course fees charged by the visited institution are the students’ responsibility and should be paid directly to the visited institution. Course credits are counted toward part-time or full-time course loads at the Corcoran for billing, financial aid, and payment purposes.
When will I find out if I am registered for the Consortium course?
Because registration is based on space availability, each Consortium institution allows its own students ample time to register for courses before opening seats up to incoming Consortium students. In most cases, Consortium requests are not reviewed by the institution until a few weeks prior to the start of the semester.
Important Additional Information
- Consortium registration is not guaranteed and is subject to approval and course/space availability at the visiting institution.
- Consortium course enrollment is limited to one course per semester.
- Students wishing to drop Consortium courses must file a drop form with the Corcoran registrar immediately. Failure to observe the Corcoran’s proper drop procedure and deadlines may result in a grade of F on permanent academic records. Any owed tuition refunds will follow the Corcoran’s refund schedule and procedure. Incomplete grades follow the required final grade assignment timeline of the Corcoran.
- Tuition remission granted for fellowships, or employee benefits may not be used towards the Consortium registration.
- Independent studies, online, non-credit, study abroad, pass/fail, and tutorial courses cannot be considered for approval.
- Undergraduate courses may not be considered for graduate credit.
- Students are expected to follow the regulations governing academic integrity and personal conduct at visited institutions.
- Students enrolled in degree programs at two or more Consortium institutions are not eligible to participate.
- Students are responsible for transportation to visited institutions.
- Visited institutions are responsible for grade submissions
- Students who enroll in a Consortium course must receive at least a C to be eligible for future Consortium course registration. Graduate students must earn at least a B for future eligibility.
- Continuing Education Certificate and non-degree students cannot take courses under the Consortium of Universities arrangement.
- Corcoran graduate students, except those enrolled in Art Education programs, are not eligible for cross-registration.
- Valid special requests outside these guidelines can be considered by the chair or the program director and dean of enrollment or the Academic Review Committee.
- Library privileges are extended to visiting students.
ii. Consortium Registration Policies for Guest Students
The Consortium of Universities of the Washington Metropolitan Area consists of American University, The Catholic University of America, Gallaudet University, George Mason University, The George Washington University, Georgetown University, Howard University, Marymount University, National Defense Intelligence College, National Defense University, Trinity Washington University, University of the District of Columbia, and University of Maryland, College Park. In most cases, students enrolled in these institutions can attend certain classes at other participating institutions and use those credits toward resident credits at their home institutions. The Consortium allows students to take occasional courses to augment a program rather than develop an individual program. Payment of tuition for courses is made at the student’s home institution.
Note: (1) NDIC operates on a quarter calendar schedule. (2) NDU is currently open for cross-registration in the School for National Security Executive Education. (3) Trinity Washington University operates on a trimester calendar.
Based on space availability and prerequisite requirements, visiting students may take any undergraduate studio elective, undergraduate academic (AH or AS), or undergraduate and graduate Art Education (ED) course for credit. Permission from the chair or program director is required for undergraduate academic, Art Education course, or any graduate level course in Interior Design. Graduate level registration requires that visiting students must be enrolled in graduate level degree programs at their home institutions. Eligible courses are listed in the Continuing Education section of the Corcoran’s website.
- Required Bachelor’s classes not open to the public are not eligible for cross-registration. These include, but are not limited to, Foundation classes, Core/Major Studio classes, Introduction to Sculpture, and Introduction to Printmaking for Fine Art.
- Courses audited through the Consortium.
- Non-credit courses or workshops.
- Off-site and partnership courses, including those offered at The Botanic Gardens.
- Independent Study, Study Away, Internships, Pro Thesis, Thesis, and Education In-School Practice.
Tuition and Fees
- Tuition is paid directly to the home institution. All lab fees are additional, and must be paid directly to the Corcoran by the student. Continuing Education registration fees are waived for Consortium students. Lab fees cover the cost of some materials, use of equipment, and model expenses, as appropriate; however, students may be required to purchase additional supplies.
- Parking permits are available, space permitting, at the Continuing Education rates for those enrolled in classes at the Corcoran’s Georgetown campus. For more information please visit www.corcoran.edu/current_students/forms.php
- All registration is coordinated by the registrar, who serves as the Corcoran’s Consortium coordinator.
- Registration requests are accepted at the beginning of Continuing Education open registration (as posted in the Academic Calendar), and up to one week before classes begin.
Additional Information and Access to Facilities
Visiting students enrolled at the Corcoran will be issued a Corcoran registration confirmation from the Office of the Registrar. Students should also carry a copy of their processed consortium registrations for identification purposes. Students should present a copy of their registration confirmation and personal government or school-issued ID. Students have the option of purchasing a plastic ID card, which can be electronically keyed to enter enrolled campuses, by contacting E Street Security.
iii. Non-Residential Study Options
Upper level students (3rd and 4th year) in the undergraduate degree programs may apply to study outside Washington, DC for as long as one semester in several ways, as detailed below.
As a member of the Association of Independent Colleges of Art and Design (AICAD), the Corcoran participates in a mobility program with more than 30 affiliated institutions in the United States and Canada. Current or prospective juniors may apply to attend one of the participating institutions with which we have a reciprocal agreement. Tuition and financial aid continue to be handled by the Corcoran, although the host school may charge lab and student fees separately.
Applications are due one semester prior to the desired semester of study (October 1 for the following spring semester and March 29 for the following fall semester). Interested students must meet with the associate director of student affairs for assistance in selecting the most beneficial program for their educational and career goals, interests, and abilities. Completed applications are sent to the host institution by the Office of Student Affairs (not by the individual student).
The mobility program is open to full-time bachelor students entering or in their junior year who are in good academic standing, have a minimum cumulative GPA of 3.0, have obtained their chair’s approval, and otherwise meet the eligibility requirements of their specific program. Students may attend another mobility institution for one semester only. While students choose which mobility program institution they wish to attend, the host institution retains sole discretion to accept or decline an application and to approve course selection.
Credits earned at the host institution through the AICAD mobility program are accepted as Corcoran equivalent credits and thus do not count against the Corcoran’s undergraduate limit of a maximum nine credit hours of transfer credit. Grades received while on mobility become part of a student’s permanent record and are included in calculating his/her cumulative GPA.
AICAD Colleges Participating in the Mobility Program:
- Alberta College of Art and Design; Calgary, Alberta Canada
- Art Academy of Cincinnati; Cincinnati, Ohio
- Art Institute of Boston; Boston, Massachusetts
- California College of the Arts; Oakland, California
- Cleveland Institute of Art; Cleveland, Ohio
- College for Creative Studies; Detroit, Michigan
- Columbus College of Art and Design, Columbus, Ohio
- Cooper Union School of Art; New York, New York
- Corcoran College of Art + Design; Washington, D.C.
- Emily Carr Institute of Art and Design; Vancouver, B.C., Canada
- Kansas City Art Institute; Kansas City, Missouri
- Laguna College of Art & Design, Laguna Beach, California
- Lyme Academy College of Fine Arts, Old Lyme, Connecticut
- Maine College of Art; Portland, Maine
- Maryland Institute College of Art; Baltimore, Maryland
- Massachusetts College of Art; Boston, Massachusetts
- Memphis College of Art; Memphis, Tennessee
- Milwaukee Institute of Art and Design; Milwaukee, Wisconsin
- Minneapolis College of Art and Design; Minneapolis, Minnesota
- Montserrat College of Art; Beverly, Massachusetts
- Moore College of Art; Philadelphia, Pennsylvania
- Nova Scotia College of Art & Design, Halifax, Nova Scotia, Canada
- Ontario College of Art and Design; Toronto, Canada
- Oregon College of Art & Craft, Portland, Oregon
- Otis College of Art and Design, Los Angeles, California
- Pacific Northwest College of Art; Portland, Oregon
- Rhode Island School of Design; Providence, Rhode Island
- Ringling College of Art and Design; Sarasota, Florida
- San Francisco Art Institute; San Francisco, California
- School of the Art Institute of Chicago; Chicago, Illinois
- School of the Museum of Fine Arts; Boston, Massachusetts
- University of the Arts; Philadelphia, Pennsylvania
New York Studio Residency Program
The New York Studio Residency Program is open to advanced (usually junior year) students selected by the college for independent study during either the fall or spring semester. The program stresses self-directed studio work, coupled with critiques, seminars, and an exposure to the cultural life of New York City. It is taught by experienced faculty drawn from AICAD member colleges and is administered for AICAD by two part-time, on-site staff.
The semester-long program is located in a building on Jay Street in Brooklyn’s DUMBO neighborhood. Students have access to individual art studios, a seminar room, a wood shop, a computer room, and a kitchen/dining area. The New York Studio Residency Program offers two options:
- Independent Study: Students receive studio space to pursue their work based on a plan developed with their chair or program director.
- Internships: Students can work with professional design firms or assist artists and other professionals.
Students participating in either option must attend seminars and visiting artist lectures, maintain a journal, and keep up with required studio work or internship tasks for a total of 13 credit hours per semester. The four faculty members consist of two art critic/writers and two artists, with a man and woman in each group. There is a studio manager for the facility as well who works with the director and the students.
Applicants must submit a formal application, be in good academic standing, have a minimum cumulative GPA of 3.0, and secure recommendations by two faculty members. Participants will be selected by a jury of Corcoran faculty and deans. The Corcoran deadlines for expressing an interest in applying to the program are October 14 for the following spring semester and March 15 for the following fall semester.
Credits earned while enrolled in the New York Studio program are granted by the School of Visual Arts and are recorded by the Corcoran as equivalent credit after successful completion of the program. Credits earned through the program do not count against the Corcoran’s undergraduate limit of a maximum nine credit hours of transfer credit.
For more information, please visit http://nysp.aicad.org.
Students are encouraged to take advantage of Study Away programs offered by the College during the summer and on breaks throughout the academic year. Study Away courses are short term and allow students to study in new cultural settings while receiving course credit. In the past few years, students have studied with Corcoran faculty in El Salvador, India, Israel, Mexico, and Nicaragua.
The Corcoran College of Art + Design has established a unique collaboration with Mexico’s Instituto Nacional de Bellas Artes, through which students participate in select classes held at the Escuela de Bellas Artes in San Miguel de Allende. This program is part of a series that promotes cultural exchange through education in the arts in the beautiful and culturally rich town of San Miguel in central Mexico. Courses are offered during winter break, spring break, and during the summer semester.
Credits earned in Study Away courses are counted as program electives and calculated in a student’s GPA. Credit bearing courses offered through Study Away require additional payment and fees not included in student tuition.
For more information on the Corcoran’s Study Away programs, including annual summer classes in India, Israel, and Mexico, contact Robert Devers, coordinator of study away programs, at email@example.com.
Corcoran students may also apply to study abroad for one semester during their junior year outside of the AICAD mobility program. The college has preapproved several schools and programs that have hosted Corcoran students in the past; this list is available from the Office of Student Affairs. The number of students eligible to participate each semester is limited.
Students wishing to study abroad at a preapproved school continue to pay tuition to the Corcoran, and credits earned are accepted after review without counting against the nine-credit limit on transfer credits. Grades received become part of a student’s permanent record and are included in calculating his/her cumulative GPA.
Interested students should meet with the associate director of student affairs for assistance in choosing the program that most fits their needs. An internal application to participate in Study Abroad is due October 1 for the following spring semester and March 1 for the following fall semester.
Eligibility requirements include good academic standing, a cumulative GPA of 3.0 or higher, and completion of an essay describing the student’s goals for studying abroad. The application, essay, and a course plan must be approved by the student’s department chair and submitted to the Office of Student Affairs, which will rank applicants in consultation with the Dean’s Office. Completed applications are sent to the host institutions by the Office of Student Affairs (not by the individual student).
After returning, students who successfully complete a Study Abroad program can be required to present an overview of their experiences at a gathering of faculty and fellow students.
Students may wish to attend schools abroad that are not preapproved by the Corcoran. A student may ask that a school be considered for preapproval status by contacting the associate director of student affairs; if the school is approved by the Provost’s Office, the student may then pursue the procedures outlined above.
Alternately, a student may take a Leave of Absence to study at a school not approved by the college; however, any credits earned and grades received will be reviewed for acceptability upon the student’s return and treated under the terms of the college’s Transfer Credit Policy. Students who wish to participate in non-approved programs are not required to apply for these programs through the Corcoran or seek departmental approval for participation.
Mobility/Study Abroad Tuition and Housing
Students participating in an approved mobility/study abroad program pay Corcoran tuition directly to the Corcoran College of Art + Design (there are no exceptions to this policy). If applicable, the student receives the regular financial aid award to which he or she is entitled. Students participating in the mobility program or study abroad programs are not eligible for employment from the host institution.
Students must contact the host institution to determine if there are any additional fees, outside of tuition, that are required. Policies on these fees vary by institution and program and are to be paid directly to the host institution by the student. Students are responsible for arranging and paying for housing and transportation during the mobility/study abroad semester.
Mobility/Study Abroad Grades
While away, students are governed by the host institution’s academic regulations. All courses taken at a host institution must be pre-approved by the student’s chair or program director, and a mobility/study abroad course substitution form must be submitted to the Office of the Registrar prior to the student’s exchange semester. Credits received through the mobility program and approved study away programs are counted toward the student’s residency at the Corcoran College of Art + Design, and are factored into the student’s cumulative GPA.
After completing a mobility/study abroad semester, student must request an official transcript of their grades to be sent to the Office of the Registrar at the Corcoran to apply the credits to their program. Official transcripts and final course substitution forms are due no later than 30 days into the semester following their exchange semester. If credits for the exchange semester are not finalized by this deadline, a registration hold will be placed on the student’s record, and he or she will not be able to register for future semesters or make changes to his or her current schedule.
Internships can help students develop marketable skills, establish professional contacts, and explore different career options. A good internship should offer the student career-related experience in a setting where the student may learn about professional practice in their field. While some administrative tasks are necessary, these should be minimal with most of the work focusing on skill-building or educational opportunities.
NOTE: Continuing Education students are ineligible for internships.
Students are responsible for locating and securing individual internships, with the assistance and approval of their department chair or program director. The career services specialist can also be consulted when looking for internships. To receive credit for an internship, the student needs to complete an internship contract and the appropriate registration form. The internship contract is the agreement between the internship provider, the Corcoran, and the student; all three must be signed.
To be eligible to earn academic credit for an internship, students must have completed their Foundation Year or have earned equivalent credits (30). Undergraduate students cannot earn more than six internship credits toward their degree. A 45–60 hour internship is equivalent to 1.5 credits and a 90–120 hour internship is equivalent to 3 credits.
The student must receive signed approval from his or her department chair before he or she will be allowed to register for internship credit. The department chair’s signature must appear on both the contract and the registration form or the internship registration will not be processed. The contract must be turned in to the Office of Student Affairs before the internship start date. The registration or Add/Drop form must be submitted to the Office of the Registrar before the add/drop deadline of the semester the student is seeking credit. Late contracts will not be accepted and credit will not be given.
In order to receive a grade for the internship the student is required to submit a mid-semester evaluation and final evaluation of the internship experience. The internship provider is required to submit a final evaluation of the student’s performance with a recommendation for a grade (pass/fail) no later than 10 working days prior to the end of the semester. The student’s department chair is responsible for reviewing the student and employer evaluations and submitting the final grade to the Office of the Registrar. As with any enrollment, internship credits are factored into billing. See the Tuition and Fees section for more information.
Graduate students should consult their department chair and/or program director for guidelines and requirements specific to their program. The Career Services Specialist can be consulted to help locate internship opportunities. As with any enrollment, internship credits are factored into billing. See the Tuition and Fees section for more information.